How to Fill New Z83 Form to Government Standard (Step-by-Step)

Although numerous lucrative career prospects await mathematics literacy and business studies students, the Z83 form is the initial gateway for the most esteemed employment opportunity in South Africa: government jobs. As the first impression employers have of applicants, the form-filling process must be approached with the utmost care and precision.

With thousands of Z83 forms submitted on a regular basis, it becomes increasingly important to avoid errors that could hinder your prospects of obtaining your dream job.

Digital prototype of new Z83 form
Digital prototype of new Z83 form

In this exhaustive guide, Mamzansi walks you through each section A–G of the new Z83 form, ensuring that you complete it accurately and efficiently.

It is imperative to keep in mind that failure to complete all sections of the application form may result in your application being disqualified from further consideration. Therefore, attention to detail is essential.

To maintain uniformity throughout the Z83 form, all text should be written in capital letters. Additionally, if a particular question is not applicable to you, enter “N/A” instead of leaving the field vacant. This minor but significant step ensures that your Z83 form is 100% complete and cannot be rejected during evaluation.

By following this step-by-step guide, you will gain a comprehensive comprehension of how to complete each section of the Z83 form, enabling you to submit a refined and professional application that will increase your chances of being shortlisted for the desired position.

To make a favourable impression on prospective employers and take a major step towards securing your ideal job, the following are detailed instructions for completing each section of the new Z83 form:

1. Z83 Form, Section A: Describing Posted Job Opportunity

Section A of Z83 form
Section A of Z83 form

The purpose of Section A on Page 1 of the Z83 form is to provide essential information regarding the advertised job opening. To ensure accuracy and clarity, please complete Section A as follows:

1. Position

In the first field, indicate the precise job position for which you are applying, as described in the advertisement. It is essential not to shorten or alter the position title.

Even though multiple positions, such as secretary and administrative clerk, may share the same requirements, each Z83 form is designed for a specific position.

2. Name of Department

Provide the complete name of the department advertising the position in the second field. For example, if you are applying for a position at the Department of Employment and Labour, you must submit the department’s name precisely as it is written.

3. Reference Number

In the third field, enter your correct reference number as this distinguishes your application from the numerous others received by the department; therefore, it is crucial to ensure the accuracy of this information to avoid unwarranted disqualification.

4. Availability

In the fourth box, designate your availability to begin work if you are offered the position. This helps the employer evaluate your suitability for the position based on their timelines and needs.

By accurately completing Section A of the Z83 form, you demonstrate your commitment to the application process and attention to detail.

Before proceeding to the next section, double-check all information entered to ensure that your application is well-positioned for consideration.

2. Z83 Form, Section B: Personal Information

Section B of Z83 form
Section B of Z83 form

Section B of the Z83 form focuses on collecting applicants’ essential personal information. To complete this section precisely, please follow the steps indicated below:

1. In the field labelled “Surname and Full Names,” enter your surname or last name on the first line and your first name on the second. Verify that the information matches your identification document (ID) or passport.

2. In the field labelled “Date of Birth,” enter your date of birth in the format DD/MM/YY and verify that the information is accurate before continuing.

3. Identity Number/Passport Number

South African applicants must enter their South African ID number in the “Identity Number” field, while non-South African applicants must enter their passport number. This information must match the information on your ID or passport.

4. Ethnicity

Indicate your “Race”in the space supplied by selecting the appropriate option from African, White, Coloured, Indian, or Other. This information is necessary for the department to comply with the Employment Equity Act of 1998.

5. Disability

Mark “Yes” in the box if you have a disability; otherwise, mark “No.” This information helps the department arrange any necessary accommodations.

6. Citizenship/Nationality/Work Permit

List your citizenship or nationality in the appropriate field. If you are a non-South African applicant, provide your work permit information.

7. Disciplinary Case/Criminal Record

Indicate “Yes” or “No” next to each inquiry. To assure a comprehensive Z83 form, if a query does not apply, input “N/A” instead of leaving it vacant.

    1. This information will only be considered if it directly relates to the requirements of the position for which you are applying. If you have ever been dismissed for misconduct from the Public Service, discharged/retired on grounds of ill-health, or resigned from a job pending disciplinary proceedings, this information will be considered only if it directly relates to the requirements of the position you are applying for. 
    2. A pending or convicted criminal record does not disqualify an applicant automatically. In evaluating your criminal record(s), the Executive Authority will consider the nature of the job functions, the internal security of information, and the disciplinary code. 

8. Business Interests

For the box inquiring about relinquishing business interests in the Public Service, it is advised to indicate “N/A” on the Z83 form rather than providing a definitive answer.

9. Work Experience/Professional or Occupation Registration

Provide pertinent information regarding your work experience and professional or occupational registrations. If necessary, use additional pages to provide a comprehensive summary of your qualifications and experience.

10. Authorise and Conclude

Enter your initials at the end of this section to attest to the veracity of the information provided.

By meticulously completing Section B of the Z83 form, aligning it with your identification documents, and providing accurate information, you enhance the professionalism and thoroughness of your application.

3. Z83 Form, Section C: Contact Information and Communication Preferences

Section C of Z83 form
Section C of Z83 form

Section C of the Z83 form’s Page 2 is devoted to collecting the applicant’s contact information and preferred method of communication. Follow the instructions below to accurately complete this section:

1. Language Preference

Designate your preferred language for correspondence in the field provided. Select the language in which you feel most comfortable communicating.

2. Method of Correspondence

Select the method of correspondence that best suits you. It is recommended to choose “telephone” as the preferred method over alternatives such as postal mail, email, and fax. Telephone communication is quick, practical, and permits instant interaction.

If you have multiple cell phone numbers, separate them with an “or” symbol.

You improve the efficiency and convenience of communication with the prospective employer by selecting the appropriate language preference and indicating the telephone as the preferred method of correspondence. 

4. Z83 Form, Section D: South African Language Proficiency

Section D of Z83 form
Section D of Z83 form

Assessing the applicant’s proficiency in South African languages is the focus of Section D of the Z83 form. Follow the instructions below to complete this section accurately:

1. Choose a South African Language

Select the South African language(s) in which you are proficient or have knowledge. Typical choices include English, Afrikaans, Zulu, Xhosa, Sepedi, Tswana, and Southern Sotho, among others.

2. Speaking Proficiency

Use the following scale to rate your speaking proficiency in the selected language: good, fair, or poor. Choose the option that best reflects your verbal communication skills in the target language.

3. Writing and Reading Proficiency

Rate your writing and reading proficiency in the target language on the same scale: good, fair, or poor. Consider your ability to comprehend and produce written text in the target language.

If you are proficient in multiple South African languages, repeat Steps 1–3 for each language and indicate your speaking and writing/reading proficiency in each.

By accurately assessing your proficiency in South African languages, you provide the prospective employer with valuable information, as language skills may be required for the position for which you are applying. Be truthful in your self-evaluation to ensure an accurate reflection of your language skills.

5. Z83 Form, Section E : Formal Qualifications

Section E of Z83 form
Section E of Z83 form

Section E of the Z83 form focuses on documenting the formal qualifications of the applicant.

Begin by listing all of your formal qualifications in descending order, beginning with the highest level of qualification relevant to the position you are applying for. For instance, if your highest qualification is a diploma and your lowest is a Matric (Grade 12), be sure to list them in that sequence.

For each qualification, include the following details:

1. Qualification Name

Indicate the complete name of the qualification you obtained, e.g, Bachelor of Arts, Master of Business Administration, National Diploma in Engineering, etc.

2. Institution

Mention the name of the institution from which you earned your degree. This could be a university in Pretoria, a high school in Cape Town, a technical school or Durban, or any other appropriate educational institution.

3. Year Obtained

Indicate the exact year in which you obtained or completed the qualification, or an approximation if you are uncertain of the date.

4. Additional Qualifications

If you possess more than one formal qualification, continue listing them in descending order, using the format described above.

5. Position Relevance

Ensure that the qualifications you list are pertinent to the position for which you are applying; therefore, include qualifications that align with the requirements or preferable qualifications listed in the job advertisement.

By listing your formal qualifications in the proper order and providing the necessary details, you provide the prospective employer with a clear overview of your educational background. This information facilitates their evaluation of your qualifications and suitability for the position.

6. Z83 Form, Section F: Work Experience

Section F of Z83 form
Section F of Z83 form

Section F of the Z83 form documents the applicant’s employment history. Follow the instructions below to complete this section accurately:

1. List Work Experiences

Begin by listing your employment history in reverse chronological order, beginning with the most relevant and recent positions. Include both paid and unpaid work experiences, as required or pertinent to the position for which you are applying.

2. Provide Work Experience Details

For each work experience, provide the following specifics:

    1. Job Title: Indicate the job title or position held during the relevant work experience. This clarifies your duties and responsibilities to the employer.
    2. Employer: Mention the name of your former organisation or company. Provide precise and exhaustive information on each employer.
    3. Duration: Specify the duration of your employment, including the beginning and ending dates. If you are currently employed, use “present” or “to date.”
  1. Additional Work Experiences: If you have more than one work experience, continue listing them in chronological order, using the format described previously.
  2. Curriculum Vitae (CV) Attachment: Section F of the Z83 form frequently requires the submission of a Curriculum Vitae (CV), so ensure that your CV provides comprehensive information about your work experiences, including job responsibilities, accomplishments, and any relevant skills and qualifications. Format your resume in a clear and organised manner to facilitate an employer’s review.

You provide a comprehensive summary of your professional biography by listing your work experiences in order of relevancy and including both paid and unpaid work. The attached resume allows for a thorough examination of your skills and achievements.

7. Z83 Form, Section G: References

Section G of Z83 form
Section G of Z83 form

The purpose of Section G of the Z83 form is to provide references who can attest to the applicant’s work experience and skills. Follow the instructions below to complete this section accurately:

1. Choose Appropriate Referee

Choose individuals who can serve as references and provide an objective evaluation of your professional skills.

2. Input Reference Information

Required information includes:

    1. Name
    2. Relationship
    3. The Adjudicator full contact information including phone number, email and physical address is also required.  
    4. Three Referees: You may, however, include additional references if you have additional relevant references who can provide valuable insight into your professional capabilities.

3. Consent and Notification

Before designating someone as a reference, obtain their permission and inform them that the prospective employer may contact them for a reference. 

The inclusion of credible references assists in validating the application information.

9. Authorization of Z83 Form

Declaration of Z83 form
Declaration of Z83 form

To ensure that your Z83 form is duly authorised and regarded as valid, follow the below instructions:

1. Signature

Use a pen to sign your full name clearly and legibly at the bottom of the form, where there is a designated space for your signature. Your signature indicates your consent to the provided information.

2. Date

In the same space as your signature, indicate the date of your submission. Utilise the appropriate date format: DD/MM/YYYY.

3. Initialise Each Page

To further verify your Z83 form, initialise each page. Place your initials in the lower-right corner of both pages.

4. Check for Completion

Before submitting your Z83 form, verify that all sections have been filled out accurately and completely. Ensure that you have provided the required information, attached any required documents, and followed any application-specific instructions.

By signing, dating, and initialling both pages of the Z83 form, you attest to the accuracy and completeness of the information provided. Failure to endorse and date the application form will result in immediate disqualification, as the form will not be considered authorised by the applicant.

Before submitting the form according to the application’s instructions, and ensuring that it reaches the designated recipient by the deadline, keep a copy of the authorised Z83 form for your records.

With a properly authorised Z83 form, your odds of being considered for the coveted government position are increased.

How to Fill Z83 Form With No Experience

When completing the Z83 form without prior work experience, it is essential to anticipate potential obstacles.

Please note that applicants without experience may experience difficulties!!

The following tips are essential and may be helpful:

  • To gain practical experience, search for opportunities and make yourself available
  • Search for and seek internships, volunteer opportunities, or entry-level positions
  • Focus on developing a solid foundation of skills and knowledge in your chosen field

Where and How to Submit the Z83 Form

This is how to submit the Z83 form:

1. Print

Use a printer to obtain a legible physical copy of the form from this website:

2. Prepare Necessary Documents

Assemble any additional documents that may be required, such as a curriculum vitae (CV), certified copies of qualifications, or any additional documents specified in the job advertisement.

3. Check Application Instructions

Review the job advertisement or the provincial government department’s instructions to determine the precise submission requirements. Pay close attention to any requests for additional documents or information.

4. Use Postal Service

Since the Z83 form is not available online, it must be transmitted by mail; therefore, enclose the completed Z83 form and any supplementary documents in an envelope and mail it.

5. Address the Envelope

On the envelope, write the correct postal address of the provincial government department, ensuring that the address is accurate and complete to avoid delays or misdelivery.

6. Consider Registered or Certified Mail

For added security and to trace the delivery of your application, you may want to consider using registered or certified mail services, which provide confirmation of postage and delivery.

7. Submit within the Deadline

Pay close attention to the application deadline specified in the job advertisement in order to ensure that your application reaches the provincial government department on or before the specified date.

8. Retain a Copy

Before submitting the application, create a copy of the entire package, including the Z83 form and supporting documents, for your records; this will serve as evidence of your submission and assist you in the event of future inquiries.

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